Best OCR Software
OCR software transforms printed documents or PDFs into searchable and editable text, enabling users to go paperless while automating workflows.
These solutions incorporate OCR functionality as part of an overall document processing platform, making them suitable for large enterprises. Many include AI (such as large language models) to allow document classification, data extraction and automation.
1. Abbyy FineReader
Abbyy FineReader provides an all-in-one solution for working with paper documents and PDFs, combining powerful OCR with PDF viewing/editing functionality, document comparison features, document search capability, and much more.
This program makes it possible to recognize text in scanned or image documents and convert them into editable formats such as Microsoft Word, Excel and searchable PDF files for ebook creation; optimizing photographed text as well as digitalizing images are among its capabilities.
FineReader can process documents in over 190 languages, and its barcode recognition engine supports both 1D and 2D barcodes from various formats (QR code and PDF417). My tests showed that FineReader performed superiorly over other PDF-plus-OCR software such as Nitro Pro and Kofax Power PDF Advanced with higher prices tags; furthermore, it comes in various editions such as its Pro edition with advanced language support and password protection for documents indexed under password control.
2. Readiris
Readiris is a program that allows you to recognize texts and convert them into digital files that can be edited, shared, or saved - eliminating the need to retype documents, saving time and effort while making working with documents more efficient.
PDF, Word, Excel and Internet Explorer (HTML) documents as well as Microsoft's new WordML and SpreadsheetML technologies are supported by Reproduce PDF Document. Furthermore, Reproduce can preserve the layout of original documents when copying/pasting into new ones.
Wondershare PDFelement offers many valuable features; however, its free plan is limited. However, other alternatives exist such as Wondershare PDFelement that make scanning and recognition of text easier and make editable PDF files. In addition, this software enhances scanned documents with watermarks, images, links fonts comments feedback as well as adding handwritten text into PDF documents - all while supporting over 130 languages! It can even automatically import files from scanners or cloud services.
3. Adobe Acrobat
Adobe Acrobat provides a full suite of business-class PDF editing and management functions. OCR technology transforms scanned or digitalized documents into searchable PDFs while redaction and editing features make modifying document contents easy. In addition, this app includes file comparison features as well as various PDF-signing capabilities.
Advanced formatting capabilities of this software allow users to easily manipulate text and images within PDF documents, from merging multiple files together into one document or breaking down lengthy reports into chapters for easier reading, to adding bates numbers, adjusting pages and inserting hyperlinks.
Adobe Acrobat comes in different editions, from the freeware Adobe Reader through Standard and Pro editions. Pro offers more sophisticated functionality such as privacy settings and is fully integrated with other Adobe Creative Cloud offerings. A subscription model also allows monthly rate adjustments based on commitment levels; permanent license versions are also available.
4. Rossum
OCR software converts scanned documents or images into machine-readable text for easier data extraction and editing, as well as quicker searching for terms. Many desktop OCR platforms can convert PDF's and multi page Tiff images into plain text documents at a low cost or for free.
Rossum stands apart from traditional OCR tools by employing an AI-powered system which recognizes document layouts to recognize context of data within them and deliver more accurate OCR solutions.
This software also includes an OCR validation interface to help correct OCR outputs, with features to straighten text lines, split image files into individual pages, remove markings and adjust contrast/brightness levels accordingly.
OCR software can easily handle different document types and integrate into existing workflows, making it an attractive solution. But finding an OCR product that fulfills all your business requirements may prove more challenging, so businesses should conduct thorough research prior to selecting their OCR solution.
